Finance Committee Minutes
Bellingham Municipal Center
Monday, May 4, 2015
1. FinCom Present: Matthew J. Fernandes, Judith Cibelli, Joseph Collamati
2. FinCom Absent: John Allam, Raymond Szczepan
3. Meeting called to order: 7:00 p.m.
Christopher Laviolette appeared.
4. ARTICLE 1 - MILEAGE RATE (Voted on 4/27/2014 @ $ .40/mile)
ARTICLE 9 - AMEND ARTICLE 1.
Snow and Ice
Planner Salary (Planning Board)
(From CFO, 3/28/2015)
Department |
Amount Requested |
Transfer from |
Comments |
Snow & Ice |
$833,167 |
Free Cash |
As of 3/26/2015 |
Planning Board - Salaries |
309.00 |
TBD |
Contract for Planner's salary approved after original budget authorization. |
Per April 27, 2015 minutes |
Board of Selectmen - Salaries |
750.00 |
Free Cash |
Administrative Assistant's salary |
Animal Control - Salaries |
250.00 |
??? |
Longevity |
Medicare |
$50,000 |
Free Cash |
|
Town Manager??? Or 189 Municipal Buildings |
$10,000 |
Free Cash |
Manager Salary?? |
This Article was discussed and the following actions took place:
The Snow & Ice figure was updated to $864,701. Matthew J. Fernandes/Judith Cibelli motion to amend the Finance Committee's previous vote to recommend the transfer of $864,701 from free cash. Vote: 3/0.
Planning Board Salaries of $309.00 will be transferred from free cash.
Animal Control Salaries of $250.00 will be transferred from free cash.
Municipal Buildings amount of $10,000 is for a part-time custodian's salary.
ARTICLE 10 - AMEND ARTICLE 2 (TRASH) - Voted to Pass over 4/27/2015
ARTICLE 11 - AMEND ARTICLE 3 (WATER)
Email from Department of Public Works, 5/4/2015: I also do not need to amend the Water or Sewer articles
Judith Cibelli/Matthew J. Fernandes motion to pass over this Article. Vote: 3/0.
ARTICLE 12 - AMEND ARTICLE 4 (SEWER)
Email from Department of Public Works, 5/4/2015: I also do not need to amend the Water or Sewer articles
Matthew J. Fernandes/Judith Cibelli motion to pass over this Article. Vote: 3/0.
ARTICLE 13 - CAPITAL OUTLAY (OVER $50,000) w/Capital Improvement Committee If Necessary)
No new Capital over $50,000 was requested.
ARTICLE 14. NON-CAPITAL OUTLAY EXPENDITURES (Expenditures of Less Than $50,000)
(From Donald DiMartino, 4/29/2015)
I would like to add to the capital under $50K article.
We need to fix or come up with a better solution for the Wrentham Road Sewer Force Main. It runs from the Wrentham Manor Sewer Station to a manhole at Muron Ave. The pipe currently is hung under the bridge over Peter’s River (located between Muron and Elbow). The cold winter and failure of the over 20 year old heat tape caused it to freeze this winter. We had to bring in a septic hauler to pump out the sewer station several times a day for a several weeks at a cost of over $20K.
We are looking at underground options to eliminate the freeze risk (horizontal direction drilling) or will need to do a lot of work on the existing pipe to replace the heat tape. In either scenario we need to have bid documents prepared and a ConCom filing therefore need engineering assistance.
I am waiting for a scope and fee proposal from our engineers that I should have by Monday. I hope to cover engineering up to 6/30 out of the FY15 budget, but the engineering and permitting will not be done before 6/30 and I don’t want to hit the FY16 budget with this cost right off the bat. This will be funded by the Sewer Surplus.
I hope to have a bid in hand for the October town meeting with a plan to transfer from Sewer Surplus.
Email from Department of Public Works, 5/4/2015: I have received the scope and fee from our engineers and WILL NOT need a under $50 K item on the May Town meeting.~ The cost is $10,500, which is less than expected and will all be done and billed by 6/30 and covered under the FY2015 sewer budget.
Finance Committee took no action on this.
ARTICLE 26 - UNPAID BILLS
(from CFO, 3/28/2015)
Department |
Amount requested |
Transferred from |
Comments |
Sewer - City of Woonsocket |
$19,534.91 |
Sewer Surplus |
Voted 4/20/2015 |
Board of Health - Microbac |
$50.00 |
Free Cash |
Voted 4/27/2015 |
There were no additional unpaid bills submitted.
CLARIFICATIONS:
Budget No.
152 Human Resource - Finance Committee vote 4/13/2015 - $80,807 (CFO 4/28/2015, $81,037)
Judith Cibelli/Matthew J. Fernandes motion to amend previous vote. Human Resource budget as $81,037. Vote: 3/0
163 Registrars - Is the authorization still needed to pay $10.00/hr?
Email from Town Clerk, 5/4/2015: John, I do not see it anywhere, Chris and I probably took it out. It was not nor will it ever be used. We do not send anyone out to do census.
This will be deleted from Article 1.
210 Police Department - Finance Committee vote 3/30/2015 - $3,052,347 (CFO, 4/28/2015 - $3,052,513)
Matthew J. Fernandes/Judith Cibelli motion to amend previous vote. Police Department $3,052,513. Vote: 3/0
251 Building Inspector - Finance Committee vote 3/30/2015, $125,398 (CFO, 4/28/2015 - $141,398)
Matthew J. Fernandes/Judith Cibelli motion to amend previous vote. Building Inspector $141,398. Vote: 3/0
303 Transportation - Doesn't look like it was voted on, CFO, 4/28/2015, $2,025,429 -
John Allam prepared Addendum to the Minutes for the April 13, 2015 meeting to include this vote.
ARTICLE 1 - OPERATING BUDGET:
Abstained??? Judy Cibelli (Electrical Inspector), Ray?? Anyone else?
No one needed to abstain from any of the Article 1 budgets.
ARTICLE 5 CONVEYANCES AND EASEMENTS
Joseph Collamati /Judy Cibelli motion to recommend Article 5. Vote 4/0.
Judith Cibelli/Matthew J. Fernandes motion to recommend $1.00, funding from Free Cash. Vote: 3/0
ARTICLE 6 PURCHASE OF SURPLUS EQUIPMENT
Matthew Fernandes /Judy Cibelli motion to recommend Article 6. Vote 4/0. Joseph Collamati stated that the $1.00 funding (from Free Cash) was voted on at a previous meeting.
ARTICLE 13 - CAPITAL OVER $50,000 (4/20/2015)
Pine Grove Sewer Pump Station - No vote by Capital Improvement Committee.
Joseph Collamati and Christopher Laviolette stated that this "project" was voted for by the Capital Improvement Committee under Article 5 at the October 2014 Town Meeting.
ARTICLE 14. NON-CAPITAL OUTLAY EXPENDITURES (Expenditures of Less Than $50,000)
Administration or Municipal Buildings or School??
Demolition of portables at Stallbrook Elementary & paving $32,000 TBD??? 4/27/2015
This will be listed as Municipal Buildings with funding coming from Free Cash.
ARTICLE 16: APPROVE TAX INCREMENT FINANCING AGREEMENT
Does the Board of Selectmen recommend this Article?
Toni Picariello will call Denis Fraine regarding this article.
ARTICLE 22. ZONING BYLAW AMENDMENT - ARTICLE IX. NOISE
ARTICLE 23. AMEND ZONING BYLAW – ARTICLE VIII - SIGN REGULATION
Toni Picariello contacted the Planning Board regarding recommendations/comments and had not heard from them to date.
TOWN MEETING BOOKLET
The members, Christopher Laviolette and Toni Picariello went through the "draft" Finance Committee Recommendations Article by Article and discussed each vote and commentary.
6. NEW BUSINESS:
a. Mail/Correspondence/Etc.
i. Email from Jim Dunlea re: the Noise (Article 22) & Sign (Article 23) Articles
ii. Association of Town Finance Committees flyer re: workshops.
ii. Any last minute correspondence, mail, etc.
7. Bills:
Minutes:
April 13, 2015 - Addendum (Sean Coyle, Alexander J. Elliott)
Matthew J. Fernandes/Judith Cibelli motion to accept the Amended Minutes for April 13, 2015. Vote: 3/0.
April 27, 2015 (Sean Coyle, Alexander J. Elliott, Raymond Szczepan)
Matthew J. Fernandes/Judith Cibelli motion to accept the April 27, 2015 minutes. Vote: 3/0.
Adjourned: Matthew J. Fernandes/Judith Cibelli motion to adjourn. Vote: 3/0. 7:45 p.m.
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